St. Charles Road Bridge Improvement Project

GENERAL INFORMATION

Project Location(s):St. Charles Road bridge over Salt Creek
Project Status:Bidding
Bid Opening Date:April 26, 2019
Construction Start Date:2019
Construction Completion Date:TBD
Contractor:TBD
Construction Engineer:TBD
Phase I Engineer:V3 Companies of Illinois, Ltd.
Design Engineer:V3 Companies of Illinois, Ltd.
Awarded Contract Amount:TBD
Adjusted Final Contract Amount:TBD
Funding Source(s):Street Improvement; STP-BR Grant

A Request for Qualifications has been issued for this project. More information can be found on our Requests for Qualifications page.

OBJECTIVE

Provide necessary interim repairs to the bridge.

DESCRIPTION

The St. Charles Road Bridge Improvement Project consists of replacement of neoprene expansion joints with silicone expansion joints, installation of new retainer plates, cleaning and re-grouting of a keyway, and removal and replacement of bituminous surface course and waterproofing membrane. St. Charles Road has been resurfaced in 2010. It will also consist of Design Engineering and Construction Oversight by a consulting engineer. St. Charles Road Bridge was excluded from the resurfacing project due to necessity of addressing the structural components of the bridge.

JUSTIFICATION

This project will provide marked benefits to a larger portion of the Village of Villa Park, as well as pass-through motorists (average daily traffic on St. Charles Road between Illinois Route 83 and Westmore Meyers Road is 26,400).

Planholders

OrganizationOrganization Address
The project is being bid through IDOT.

PROJECT UPDATES

Posted DateDescription
May 16, 2019Staff has scheduled a meeting with Illinois Department of Transportation staff this Monday, May 20, 2019 to discuss the maintenance agreement that IDOT is requiring. Staff has received approval from IDOT of a draft Local Public Agency Agreement (LPAA) for funding of construction and construction engineering. It will be presented to the Village Board for consideration at the Village Board meeting on May 20, 2019.
May 3, 2019A bid opening for this project was held on April 26, 2019. Staff is regularly contacting Illinois Department of Transportation staff for updates regarding maintenance responsibilities and construction contract award. Staff has prepared a draft Intergovernmental Agreement (IGA) between the Village, the City of Elmhurst, and the Elmhurst Park District. The agreement outlines future maintenance responsibilities.
April 18, 2019The project has been advertised for bidding in the Illinois Department of Transportation’s Transportation Bulletin.  A bid opening is scheduled for April 26, 2019. Staff has prepared a draft Intergovernmental Agreement (IGA) between the Village, the City of Elmhurst, and the Elmhurst Park District.  The agreement outlines future maintenance responsibilities. The Village has approved a construction engineering services agreement with V3 Companies, Ltd., for Phase III construction engineering. Staff has received approval from IDOT of a draft Local Public Agency Agreement (LPAA) for funding of construction and construction engineering.  It will be presented to the Village Board for consideration. Staff is continuing to work with AT&T to resolve issues with their utilities.
April 11, 2019The project has been advertised for bidding. The Village approved the proposed construction engineering services agreement with V3 this week. Staff has also received approval of a draft funding agreement with IDOT and is now working through some remaining items. Staff is continuing to work with AT&T to resolve issues with their utilities.
March 21, 2019Staff has received approval of draft funding and construction engineering services agreements from IDOT and must now submit those agreements for board consideration. Staff has received official approval of the land acquisition process from IDOT. Final plans, specifications, and estimates have been submitted to IDOT. Staff is working with AT&T to resolve issues with their utilities.
March 7, 2019Staff has now completed the land acquisition process and is waiting for official approval of the process from IDOT. Final plans, specifications and estimates have been submitted to IDOT. Staff is working with AT&T to resolve issues with their utilities. Staff has submitted draft funding and construction engineering services agreements to IDOT for review and approval.
February 28, 2019Staff is working to complete remaining requirements related to the required land acquisition process.
February 21, 2019Villa Park, Elmhurst, and the Forest Preserve District approved an easement agreement this week.  Final plans, specifications and estimates have been submitted to IDOT. Staff is working with AT&T to resolve issues with their utilities. Staff has submitted a draft construction engineering services agreement with V3 Companies, Ltd., to IDOT for review and approval.
February 14, 2019Villa Park, Elmhurst, and the Forest Preserve District staff has agreed to the language of a draft easement agreement. The agreement will be presented to the Village Board for consideration at a special board meeting on February 18, 2019. The draft agreement must also be approved by the Elmhurst and Forest Preserve boards. Final plans, specifications and estimates were submitted to IDOT this week.
February 7, 2019Staff is working through the land acquisition process. Staff is working with AT&T to resolve issues with their utilities. Staff has requested a proposal for construction engineering services from the consultant that was the most highly ranked following the qualifications-based selection (QBS) process.
January 31, 2019Staff has requested a proposal for construction engineering services from the consultant that was the most highly ranked following the qualifications-based selection (QBS) process.
January 17, 2019Staff has attended several meetings related to the land acquisition process. Staff is working with AT&T to resolve issues with their utilities. Staff is also in the process of reviewing consultant qualifications for Phase III engineering services and has interviews scheduled next week with shortlisted consultants.
January 10, 2019Staff attended an IDOT Land Acquisition kick-off meeting this week. The land acquisition process is now underway.
Staff is continuing to work with AT&T to resolve issues with their utilities, and is also in the process of reviewing consultant qualifications for Phase III engineering services.
January 3, 2019Village Staff is working with AT&T to resolve issues with their utilities. Staff is in the process of reviewing consultant qualifications for Phase III engineering services. Staff is also working through the required land acquisition process.
December 20, 2018Village Staff is in the process of reviewing consultant qualifications for Phase III engineering services.
December 13, 2018Village Staff is working with AT&T to resolve issues with their utilities.
December 6, 2018The Village had a conference call with AT&T to discuss the relocation of their utility.
November 29, 2018The Village has advertised a Request for Qualifications (RFQ) for Phase III construction engineering services (link).
November 15, 2018The Village is working to submit the required stormwater certification paperwork to DuPage County for review.
November 8, 2018The Village met with the County to discuss stormwater requirements.
November 1, 2018A meeting was held with the Village, Elmhurst, V3, and AT&T to discuss the conflict with an AT&T utility.
August 3, 2018The design engineer is working to prepare plans and specs.
July 12, 2018A design kick-off meeting was held with IDOT on July 9, 2018. The consultant will be starting design shortly.
July 5, 2018A design kick-off meeting has been scheduled with IDOT for July 9, 2018.
June 28, 2018Staff has received notification from IDOT that the finding and engineering agreements for Phase II design engineering have been approved. Staff is working with IDOT to schedule a kick-off meeting.
April 12, 2018Agreements have been submitted to IDOT and Staff is waiting for IDOT approval to start Phase II design engineering.
March 29, 2018Staff is in the process of submitting signed agreements to IDOT.
March 8, 2018Staff has received approval form IDOT to execute the Phase II funding agreement and will present it for consideration at the March 26th, 2018 Board Meeting.
March 1, 2018Staff shortlisted V3, Transystems, and Civiltech for Phase II Design Engineering and selected V3. Staff has requested a proposal from V3 to perform the work.
February 22, 2018Staff is reviewing consultant qualifications to select a Phase II design engineer. Staff has received approval from IDOT to execute the Phase II funding agreement and will present it for consideration at an upcoming Board Meeting.
February 15, 2018Consultants are required to submit their qualifications for Phase II Design to the Village by February 16, 2018.
February 1, 2018IDOT informed the Village that the process used in selecting the Phase II Engineer will not meet their newly revised standards and the Village will need to restart the selection process.
January 25, 2018The Village received an award for the emergency repairs to St. Charles Road bridge from the Suburban Branch of APWA.
December 7, 2017Village staff has received the proposed Local Agency Agreement (LAA) to provide 80% funding for Phase 2 design. It will be presented to the Village Board in January. We are still awaiting IDOT approval of the Phase 2 engineering agreement.
November 22, 2017Staff has received approval from IDOT to execute the Phase II funding agreement and will present it for consideration at an upcoming Board Meeting. IDOT has issued comments on the draft design engineering agreement and the consultant is working to address those comments.
September 29, 2017All lanes have been reopened following the completion of the emergency repairs and IDOT's approval.
September 22, 2017The temporary repairs were completed this week IDOT has been notified of the repairs and we are awaiting their response. Staff received approval from IDOT to submit the Phase II design engineering agreement and has done so. Upon approval from IDOT staff will submit it to the Board for consideration.
September 15, 2017The temporary repairs are scheduled to begin on September 18, 2017. This work will require 2 lanes of traffic to be closed. The work is scheduled to be done between morning and evening rush hours.
September 8, 2017The emergency lane configuration was implemented. Staff is working to get the temporary repair measure implemented. Work on the temporary repairs could begin as soon as the week of September 11, 2017.
August 25, 2017Staff has received approval from IDOT for the emergency lane configuration and is working with traffic control companies to get pricing and implement the lane changes.
August 4, 2017Staff received notice from IDOT that the westbound outside lane must be closed to traffic. Also, the weight restriction on the bridge must be reduced to 15 tons max. Staff is working to implement these changes.
June 9, 2017The Village was notified that this project has been awarded Major Bridge Funding which will cover up to 80% of the cost of construction.
May 5, 2017Staff has selected V3 Companies for Phase II design engineering. Upon approval from IDOT to initiate Phase II a design contract will be submitted to the Board for consideration.
April 14, 2017Staff interviewed the shortlisted consultants below. Upon selecting a firm staff will present a Phase II design contract to the Board.
March 24, 2017Staff has reviewed the qualifications and shortlisted Civiltech Engineering, Inc., Transystems, and V3 Companies to submit proposals and schedule interviews for Phase II design engineering.
March 10, 2017Staff is reviewing consultant qualifications to determine the best fit.
February 17, 2017Staff has requested qualifications from consultants for Phase II design engineering be submitted by March 3, 2017.
February 10, 2017A presentation to the FHWA was made on February 7, 2017 and Staff was given the approval to move forward with the selection of a Phase II consultant.
January 27, 2017A presentation to the FHWA will be made on February 7, 2017 in an attempt to receive approval for Phase II design engineering to begin.
November 18, 2016Phase I is nearly complete. Upon completion a proposal for Phase II will be brought to the Board for consideration.
September 16, 2016Engineering consultant continues to work on the Phase I requirements. An application for Major Bridge Funding was submitted on September 9, 2016.
September 9, 2016Staff reviewed a grant application for Major Bridge Funding. The application will be submitted on September 9, 2016.
August 12, 2016Engineering consultant continues to work on Phase I requirements. IDOT has informed the Village of a possible funding source for part of the improvements and a grant application is being prepared.
July 8, 2016A traffic control plan was submitted to IDOT. Engineering consultant continues to work on the Phase I requirements.
April 29, 2016Engineering consultant continued to work on Phase I requirements.
March 18, 2016An IDOT Phase I kick-off meeting was held on March 15, 2016.
February 26, 2016Phase I Engineering is ongoing.
January 29, 2016V3 Companies has submitted the Bridge Condition Report (BCR) to IDOT and continues to work on other Phase I Engineering tasks.
December 4, 2015Soil borings were completed this week.
November 27, 2015Soil borings continue to be taken and are expected to be complete early next week.
November 20, 2015Engineering consultant V3 Companies has completed the necessary topographic survey work. Soil borings are expected to take place within the next week weather permitting.
October 30, 2015An IDOT kick-off meeting has been scheduled for November 4, 2015. Staff has submitted a scope of work and budget change request to the Illinois Department of Commerce and Economic Opportunity (DCEO) to repurpose $80,000 in grant funds towards Phase I Engineering.
October 16, 2015Staff is currently working with engineering consultant V3 Companies to schedule an IDOT kick-off meeting. Staff received copies of the approved Phase I Preliminary Engineering Services Agreement and the executed Local Agency Agreement from IDOT this week. The consultant has begun preliminary design efforts for this project, including surveying, utility coordination and data collection.
October 2, 2015An internal kick-off meeting with the consultant was held on October 1, 2015.
September 25, 2015Staff received notice from IDOT this week that the Phase I Preliminary Engineering Services Agreement with engineering consultant V3 Companies has been approved. The Village may proceed with Phase I engineering. Staff is now working with the consultant to schedule an IDOT kick-off meeting.
July 3, 2015IDOT has placed the project temporarily on hold.
May 8, 2015The Phase I Preliminary Engineering Services Agreement with engineering consultant V3 Companies that was approved at the April 27, 2015 Village Board meeting was submitted to IDOT this week for processing and approval. Staff is now awaiting IDOT notice to proceed with Phase I engineering.
May 1, 2015A Phase I Preliminary Engineering Services Agreement with engineering consultant V3 Companies was approved at the April 27, 2015 Village Board meeting. Staff is now awaiting IDOT notice to proceed with Phase I engineering.
April 24, 2015Staff has submitted a Phase I Preliminary Engineering Services Agreement with engineering consultant V3 Companies for consideration by the Village Board at the April 27, 2015 Village Board meeting.
April 17, 2015The Local Agency Agreement (LRA) with IDOT to provide 80% STP-BR funding for Phase I Preliminary Engineering was approved at the April 13, 2015 Village Board meeting.
April 10, 2015IDOT has requested that the Local Agency Agreement (LAA) to provide 80% STP-BR funding for Phase I Engineering be executed by the Village. The LAA will be presented to the Village Board on April 13, 2015. Staff has received a proposed Phase I Preliminary Engineering Services Agreement for execution. The agreement was previously submitted to IDOT for review and approval. The engineering agreement will be presented to the Village Board for approval prior to start of the project.
February 20, 2015Staff submitted draft Phase I agreements to IDOT this week for review.
February 6, 2015Staff has received notice from IDOT that the project will receive funding for a portion of Phase I Engineering under the STP Bridge Program.
January 30, 2015Staff has received preliminary, unofficial notice from IDOT that this project will likely be approved for funding under the STP Bridge Program.
January 9, 2015The underwater inspection of the bridge piers has been completed and a report has been submitted to the Village.
December 12, 2014The underwater inspection of the bridge piers is tentatively scheduled to take place within the next two weeks.
November 21, 2014Staff submitted a letter to IDOT this week requesting funding for this project under the STP Bridge Program.
November 14, 2014Staff has scheduled a kick-off meeting with IDOT today, November 13, 2014. Staff is also working to schedule an underwater inspection of the bridge piers.
November 7, 2014Staff is working to schedule a kick-off meeting with IDOT. Staff is also working to schedule an underwater inspection of the bridge piers.
October 31, 2014A notification letter regarding the bridge weight limit posting has been sent to IDOT. A notification letter regarding the new bridge weight limit restrictions has been sent out to local businesses.
October 24, 2014Staff has posted signage for the bridge weight limit restrictions imposed by IDOT. Staff met this week with engineering consultants Allen Engineering and V3 Companies, and also with the City of Elmhurst to discuss the bridge's condition and to determine the course of future bridge improvements.
October 17, 2014IDOT has mandated bridge weight limit restrictions. Staff is working to post signage for those restrictions. Staff has met with engineering consultants Allen Engineering and V3 Companies to discuss the bridge's condition and to determine the course of future bridge improvements.
September 12, 2014Staff met with engineering consultants Allen Engineering and V3 Companies to discuss the bridge's condition. It was determined that the bridge superstructure will most likely need to be replaced within the next ten years. The Village will proceed with currently proposed deck repairs to improve rideability and protect the beams from further deterioration. Staff received revised, pre-final plans an specifications this week.