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Villa Park, IL

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Astor, Myrtle, and Euclid Improvement Project

GENERAL INFORMATION

Project Location(s):	Astor Court - Summit to Myrtle Myrtle Avenue - Park to Highland Euclid Avenue - Kenilworth to Highland
Project Status:	Illinois EPA Approval
Bid Opening Date:	September 10, 2019
QuestCDN Project Number:	6455887
Construction Start Date:	TBD
Construction Completion Date:	2020
Contractor:	A Lamp Concrete Contractors, Inc. (Conditional Contract Award)
Construction Engineer:	TranSystems Corporation
Design Engineer:	RJN Group, Inc.
Awarded Contract Amount:	TBD
Adjusted Final Contract Amount:	TBD
Funding Source(s):	GO Bonds; Flood Control; Sewer Separation; Water Supply; Wastewater

OBJECTIVE

To significantly improve the condition of the roadway by removing the existing deteriorated pavement and replacing it with a new structurally sound pavement. A portion of the project includes storm sewer that will reduce the frequency of surcharging of the combined sewer system.

DESCRIPTION

This project consists of the reconstruction of Astor Court from Summit Avenue to Myrtle Avenue, Myrtle Avenue from Park to Highland, and Euclid Avenue from Kenilworth to Highland, and includes storm sewer construction. Some selective water system and sanitary sewer system improvements are also included.

JUSTIFICATION

The Village's pavement management program has determined that the condition of the street has deteriorated to the point that pavement rehabilitation is needed. This project is to be partially funded by voter approved bond proceeds.

PLANHOLDERS

Organization Name	Organization Address
None at this time.

PROJECT UPDATES

Posted Date	Description
March 20, 2020	Staff held a pre-construction meeting this week. The IEPA has indicated that loan approval should be received in the next few weeks.
March 13, 2020	Staff is working to obtain IEPA loan approval. The IEPA has indicated that loan approval should be received in the next few weeks.
March 6, 2020	Staff is working to obtain IEPA loan approval. The IEPA has indicated that loan approval should be forthcoming.
February 28, 2020	Staff is working to obtain IEPA loan approval. The IEPA has been requesting additional documentation and staff has been providing it.
January 31, 2020	Staff is working to obtain IEPA loan approval. The IEPA has been requesting additional documentation and staff has been providing it.
January 3, 2020	Staff is working to obtain IEPA loan approval. Construction contract award is also pending IEPA review and approval.
November 8, 2019	A bid opening for this project was held on September 10, 2019. A conditional construction contract award with A Lamp Concrete Contractors has been approved. The construction contract award is now pending review and approval by the Illinois EPA. A construction engineering services agreement with TranSystems Corporation had already been approved.
October 18, 2019	A conditional construction contract award with A Lamp Concrete Contractors has been approved.
October 11, 2019	A conditional construction contract award with A Lamp Concrete Contractors has been approved. The construction contract award is now pending review and approval by the Illinois EPA.
September 13, 2019	A bid opening for this project was held on September 10, 2019. The apparent low bid was submitted by A Lamp Concrete Contractors. Staff has submitted a recommendation for board consideration to award a contract to A Lamp. A construction engineering services agreement with TranSystems Corporation has already been approved.
August 30, 2019	A construction engineering services agreement with TranSystems Corporation has been approved.
August 22, 2019	Staff held a pre-bid meeting this week.
August 15, 2019	The project was advertised for bidding. Staff expects to submit a proposed construction engineering services agreement with TranSystems Corporation for Village Board consideration.
July 26, 2019	This project was advertised for bidding this week. A bid opening is scheduled for September 10, 2019. Bidding documents are available at www.questcdn.com.
July 3, 2019	Staff held a progress meeting with the design engineer this week. The design engineer is working to finalize plans and bidding documents. The project should be going out to bid by the end of July.
April 25, 2019	The Illinois EPA issued financial approval of the Village’s application for loan funding this week. Staff is now working with the consultant to bid the project.
March 21, 2019	The Illinois EPA has issued planning approval and legal approval for this project. The only remaining effort is now financial approval. Staff is now working with the consultant and the IEPA to complete this final step.
February 7, 2019	The Illinois EPA has issued planning approval for this project. Staff is now working with the consultant and the IEPA to move this project forward to bidding.
January 31, 2019	The Illinois EPA has notified the Village that this project has received planning approval. Staff is now working with the consultant and the IEPA to move this project forward to bidding.
January 10, 2019	The Village received a Notice of Intent to Issue a Categorical Exclusion from the Illinois EPA. A public comment period has now passed and staff is working to submit the necessary follow-up documentation to the IEPA.
January 3, 2019	The public comment period is now underway.
December 20, 2018	The Village received a Notice of Intent to Issue a Categorical Exclusion from the Illinois EPA. A public notice and comment period are now required and are expected to begin next week.
December 13, 2018	The Village is awaiting a Notice of Intent to Issue a Categorical Exclusion from the Illinois EPA.
September 20, 2018	Staff is awaiting the IEPA response for the loan application, project plan, and approved loan ordinance.
June 28, 2018	Staff is awaiting a response on the IEPA loan application and project plan. The loan ordinance has been approved and is now awaiting publication and the public comment period.
March 22, 2018	The IEPA loan application and project plan have been submitted to the IEPA, and Staff is awaiting a response.
December 28, 2017	The design engineer is working on plans and specifications.
December 21, 2017	A design kick-off meeting was held for Euclid, Highland to Kenilworth.
November 22, 2017	A proposed amendment to the Phase II design engineering agreement with RJN Group is expected to be submitted for consideration at the Board Meeting on December 4, 2017. The amendment would add the design of South Euclid Avenue from Kenilworth to Central and Park to Highland to this project.
November 9, 2017	A resolution related to the IEPA loan for the Astor/Myrtle combined sewer separation will be presented to the Village Board on November 13, 2017.
July 7, 2017	Consultant is working to prepare Phase II Plans and Specifications including IEPA loan documents.
June 30, 2017	A meeting was held to discuss the Facility Plan for the IEPA loans associated with this project.
December 30, 2016	Consultant is working to prepare Phase II Plans and Specifications.
December 23, 2016	Staff met with RJN on December 16, 2016 to discuss the remaining design issues.
December 16, 2016	Consultant is working to complete Phase II design.
December 9, 2016	Review comments were provided to the consultant.
October 7, 2016	The consultant has submitted 75% plans for the Village to review.
August 26, 2016	Design of the roadway continues as less expensive detention options are being evaluated.
August 19, 2016	A progress meeting to discuss the status design was held on August 16, 2016. It was requested that less expensive detention options be evaluated.
August 12, 2016	A meeting to discuss the continued design of the project is scheduled for August 16, 2016.
July 29, 2016	Engineering consultant RJN submitted options for underground flood storage.
July 8 ,2016	Engineering consultant is continuing to work on Phase II design engineering.
July 1, 2016	Topographic survey work has been completed.
June 24, 2016	Staff is working with the consultant on various tasks related to design.
June 10, 2016	A kick-off meeting was held on June 3, 2016.
May 27, 2016	A contract with RJN Group was approved at the May 23, 2016 Board meeting. A kick-off meeting is scheduled for June 3, 2016.
February 12, 2016	Staff is reviewing the Phase II design engineering proposal from RJN Group.
January 15, 2015	Staff received qualifications and has requested a proposal from RJN Group for Phase II Design.
December 25, 2015	Staff has requested qualifications for the Phase II Design Engineering of this project.
October 2, 2015	Staff has completed its review of a preliminary storm sewer design from engineering consultant RJN Group. Staff is now working with the consultant to address review comments.
March 13, 2015	Staff received preliminary storm sewer design from engineering consultant RJN Group this week. Staff is currently working to review the submittal.