Jackson Pond Overflow Project

GENERAL INFORMATION

Project Location(s):Jackson Pond and Willowbrook Park
Project Status:Contract Execution
Bid Opening Date:November 1, 2018, 10:00 a.m. (Mandatory pre-bid meeting on October 23, 2018, 10:00 a.m.)
Construction Start Date:March 23, 2019
Construction Completion Date:Fall 2019
Contractor:EarthWerks Land Improvement and Development Corp. 
Construction Engineer:Christopher B. Burke Engineering, Ltd.
Design Engineer:V3 Companies of Illinois, Ltd.
Awarded Contract Amount:$1,771,844.00
Adjusted Final Contract Amount:TBD
Funding Source(s):Stormwater Fund, CDBG-DR Grant

This project is a portion of the larger Sugar Creek Watershed Drainage Improvement Project. This project also includes:

More detailed information on these projects can be found on their respective project pages.

OBJECTIVE

To expand the Jackson Pond stormwater detention basin to lessen the frequency and severity of area flooding. The stormwater improvements are a portion of a larger project identified in the Sugar Creek Basin Flood Control Study.

DESCRIPTION

The project includes the construction of an overflow detention basin and an overflow channel to that basin on the Village owned property downstream of Jackson Pond, as well as minor expansion of the existing Jackson Pond detention basin itself. The project includes earthwork associated with the overflow basin construction and the existing detention basin expansion, the construction of new storm sewer that discharges to Sugar Creek, and the replacement of the existing baseball field in order to accommodate the detention basin improvements.

JUSTIFICATION

The Jackson Pond expansion is proposed in the V3 Flood Control Study. This project is to be partially funded by voter approved bond proceeds. The storm sewer is proposed in the V3 Flood Control Study.

PLANHOLDERS

OrganizationOrganization AddressAttended Mandatory
Pre-Bid Meeting		Addendum #01 ReceivedAddendum #02 Received
McDonagh Demolition, Inc.7243 W Touhy Avenue
Chicago, IL 60631		YesYesYes
Copenhaver Construction, Inc.75 Koppie Dr
Gilberts, IL 60136		YesYesYes
DiMeo Brothers, Inc.720 Richard Lane, Elk Grove Village, IL 60007YesYesYes
H Linden and Sons Sewer and Water Inc.722 E South Street
Plano, IL 60545


Team REIL, Inc.17421 Marengo Road
Union, IL 60180		YesYes
Alliance Contractors, Inc.1166 Lake Avenue
Woodstock, IL 60098		YesYes
Archon Construction Co., Inc.563 S Route 53
Addison, IL 60101		YesYes
Plote Construction, Inc.1100 Brandt Dr
Hoffman Estates, IL 60192


Performance Construction & Engineering, LLC217 W John Street
Plano, IL 60545


Berger Excavating Contractors, Inc.1205 Garland Road
Wauconda, IL 60084		YesYesYes
Swallow Construction Corp.4250 Lacey Road
Downers Grove, IL 60515		YesYes
Martam Construction, Inc.1200 Gasket Dr
Elgin, IL 60120


R.W. Dunteman Co.P.O. Box 1129
Addison, IL 60101		YesYesYes
A Lamp Concrete Contractors, Inc.1900 Wright Boulevard
Schaumburg, IL 60193		YesYesYes
EarthWerks Land Improvement & Development Corp.1240 Lyon Road
Batavia, IL 60510		YesYesYes

PROJECT UPDATES

Posted DateDescription
July 10, 2020A final change order has been approved. Staff is coordinating the completion of remaining punch list work and project closeout.
June 12, 2020Staff is coordinating the completion of remaining punch list work. A final change order has been submitted for consideration at the June 22, 2020 board meeting.
May 1, 2020Staff is coordinating completion of remaining punch list work.
April 17, 2020Punch list work is expected to be completed in spring.
January 10, 2020Only punch list work remains. This work is expected to be completed in the spring.
January 3, 2020Only punch list work remains. Some punch list work has been completed and some still remains. Staff is working with the contractor to coordinate its completion.
November 29, 2019Staff is working to coordinate the remaining punch list work.
November 22, 2019Only punch list work remains. Some punch list work was completed this week and some still remains. Staff is working with the contractor to coordinate its completion.
November 1, 2019Installation of the electrical and irrigation systems is complete. Staff has conducted a punch list inspection and is coordinating with the contractor for its completion. Parks & Recreation staff has also held an inspection of the irrigation system with the irrigation system subcontractor.
October 18, 2019Installation of the electrical and irrigation systems is complete. Staff conducted a punch list inspection this week and will be coordinating with the contractor for its completion. Parks & Recreation staff has also scheduled with the irrigation system subcontractor for an inspection of the irrigation system next week.
October 11, 2019The electrical service was livened this week, and installation of the electrical and irrigation systems is now complete. Sod installation has also been completed. A punch list inspection is scheduled for next week.
September 27, 2019the Village is waiting for ComEd to connect the electrical service. Completion of the electrical system and the irrigation system will take place after the new service is connected.
September 13, 2019Completion of the electrical system and the irrigation system is currently underway.
August 30, 2019Installation of the baseball field fence is complete. Completion of the electrical system and the irrigation system is pending.
August 15, 2019Installation of the baseball field fence and netting is currently in progress. Placement of the baseball field infield mix is also nearing completion.
August 9, 2019Installation of the baseball field fence and netting is currently in progress.
July 26, 2019Placement of topsoil on the baseball field is complete. Installation of the baseball field fence and netting is currently in progress.
July 18, 2019Installation of the irrigation system is complete. The placement of topsoil on the baseball field is currently in progress. Installation of the baseball field fence is expected to commence next.
July 11, 2019Installation of the irrigation system is in progress. That work should be followed by placement of topsoil on the baseball field.
July 3, 2019Installation of the new electrical system continued this week. Installation of the new irrigation system is expected to begin next week, followed by placement of topsoil on the baseball field. Excavation work is complete.
June 28, 2019Excavation work is complete. Restoration of the new overflow stormwater detention basin is currently in progress, with placement of topsoil and seed blanket continuing this week. Installation of the new electrical system also started this week.
June 14, 2019Excavation of the new overflow stormwater detention basin is currently in progress and progressing rapidly, thanks to several weeks of favorable weather.
June 6, 2019Excavation of the new overflow stormwater detention basin is currently in progress. The weather has finally improved enough to allow this work to progress at a reasonable pace.
May 23, 2019Unfavorable weather conditions have continued to slow progress.
May 16, 2019Unfavorable weather conditions have continued to slow progress.
May 10, 2019Unfavorable weather conditions have slowed progress on the detention basin.
May 3, 2019Excavation of the new overflow stormwater detention basin is currently in progress.
April 18, 2019Excavation of the new overflow stormwater detention basin is currently in progress. Installation of the new storm sewer along High Ridge Road is complete. Construction of the new pedestrian bridge is underway.
April 11, 2019Installation of the new storm sewer along High Ridge Road is complete. Excavation of the new overflow stormwater detention basin is currently in progress. Construction of the new pedestrian bridge is also underway.
March 28, 2019Construction began last week. Installation of the new storm sewer long High Ridge Road is currently underway. Excavation of the new overflow stormwater detention basin will begin after the storm sewer installation has been completed.
March 21, 2019Construction began this week. Ardmore Avenue is scheduled to be closed Saturday, March 23, 2019 to allow a new storm sewer to be constructed.
March 8, 2019The South Michigan and Jackson Pond Project page was split into three different pages, Michigan (Madsion to Jackson), Jackson Pond Overflow Project, and the Jackson Pond Outlet Project.
March 7, 2019Construction is expected to begin in early 2019. Staff is working with the contractor to schedule a start date.
January 3, 2019Construction is expected to begin in early 2019.
December 13, 2018Construction is expected to begin in January.
December 6, 2018A preconstruction meeting was held on December 4, 2018. The contractor expects to begin work in January.
November 29, 2018A preconstruction meeting for Jackson Pond is scheduled for December 4, 2018.
November 8, 2018Staff met with the County to discuss stormwater modeling and issues with School District 45.
November 1, 2018A bid opening for the overflow basin was held on November 1, 2018. Staff plans to submit a recommendation to the Board at the November 26, 2018 Board Meeting.
October 29, 2018A second addendum was issued for Jackson Pond. The bid opening has been rescheduled for November 1, 2018.
October 25, 2018Michigan Avenue: a final balancing change order was approved by the Board on October 22, 2018 and Staff is working to close out the project.
October 18, 2018A bid opening for the overflow basin is scheduled for October 30, 2018. District 45 has notified the Village that they do not wish to allow any spoil from the expansion of Jackson Pond, including that which is generated from District 45 property, on District 45 property.
October 11, 2018Michigan Avenue: a final balancing change order will be presented to the Board at the October 22, 2018 Board Meeting.

Jackson Pond: Staff has received County approval to bid the project. A bid opening is scheduled for Tuesday, October 30th, 2018 at 10:00 a.m.. A mandatory pre-bid meeting is scheduled for Tuesday, October 23, 2018 at 10:00 a.m. The village is awaiting a response from District 45 about work on District 45 property.
October 4, 2018Staff is waiting for final approval before going out to bid for Jackson Pond. The Village provided responses to questions from District 45 about the Jackson Pond construction project.
September 20, 2018Staff provided review comments to the consultant for Jackson Pond. The village received questions from District 45 about the construction on their property and Staff is working to address those questions.
September 13, 2018The design of the overflow basin continues.
September 6, 2018A meeting with ComEd was held to determine how power could be extended through the Jackson Pond project area.
August 17, 2018The consultant is working to complete design of the overflow basin for Jackson Pond.
August 10, 2018A response has been submitted to IEMA for a potential grant for Jackson Pond.
July 27, 2018Staff received requests for additional information for both CDBG and IEMA for the Jackson Pond grants, and is working to address those requests.
July 19, 2018A final balancing change order for Michigan Avenue will be submitted to the Board at an upcoming board meeting.
July 5, 2018Revised grant paperwork for Jackson Pond was submitted to CDBG and IEMA at their request for two separate grants.
June 7, 2018All work except for the punch list on Michigan Avenue is complete.

The consultant is working to address Staff comments on Jackson Pond.
June 1, 2018On Michigan Avenue, the HMA surface was installed. All work except for the punch list is now complete.
May 24, 2018Due to weather end the end of school, HMA surface was unable to be installed. HMA surface is expected to be installed next week.
May 17, 2018On Michigan Avenue, the HMA binder has been installed as well as the sod. HMA surface is expected to begin the week of May 21, 2018.
May 10, 2018On Michigan Avenue, excavation of the pavement is complete. The HMA binder will be installed next week, weather permitting.

The design consultant is working to complete plans and specs for Jackson Pond.
May 3, 2018All concrete work is complete on Michigan Avenue. Removal of the existing pavement has begun.

V3 Companies is working to complete Phase II design for Jackson Pond. Staff is working with V3 Companies to provide DuPage County with Grant requirements.
April 26, 2018Underground work and concrete removal is complete on Michigan Avenue. Concrete replacement is expected to be complete the week of April 30th.

Staff is working with V3 Companies to provide DuPage County staff with grant requirements, and with State Hazard Mitigation Department to respond to questions about possible additional funding for future phases.
April 19, 2018On Michigan Avenue, the installation of all storm sewers is nearly complete. Sanitary service and lead water service replacements will follow.

Staff met with CDBG staff to discuss CDBG scheduling and funding for Jackson Pond.
April 12, 2018On Michigan Avenue, installation of the 72’’ diameter storm sewer is complete and installation of other storm structures has begun.
April 5, 2018On Michigan Avenue, installation of the 72’’ diameter sewer continues.

The design engineer is working to address comments and complete plans and specs for Jackson Pond.
March 29, 2018On Michigan Avenue, Concrete work at the entrance to Jackson Middle School has been completed.

A preliminary review of the Jackson Pond expansion was completed and comments were provided to the designer.
March 22, 2018On Michigan Avenue, installation of the 72’’ diameter sewer continues.

A meeting with District 45 staff was held to discuss the expansion of Jackson Pond.
March 15, 2018On Michigan Avenue, Installation of the 72’’ diameter sewer began this week. Public works and the Police Department assisted with traffic flow around Jackson Middle School while the intersection of Jackson and Michigan was closed for construction.

The design engineer is working on Plans and Specs for Jackson Pond.
March 8, 2018On Michigan Avenue, tree removal was completed. Installation of the storm sewer is expected to begin next week.

Staff provided comments of preliminary Plans for the Jackson Pond Improvements to the consultant.
March 1, 2018A meeting to discuss the start of the South Michigan improvements is scheduled for March 2, 2018. Staff began review of the preliminary plans for the Jackson Pond Improvements.
February 22, 2018South Michigan improvements will begin when weather permits. Staff is reviewing soils testing results from the fields around Jackson Pond.
February 15, 2018School District 45 has approved the detour plan for the intersection of Jackson and Michigan. The Village has received preliminary plans for the Jackson Pond Improvements.
February 1, 2018A meeting was held with School District 45 staff to discuss the project.
January 25, 2018The design engineer is working on plans and specifications for Jackson Pond.
January 18, 2018A meeting to discuss design concerns of Jackson Pond was held on January 16, 2018.
January 4, 2018A meeting to discuss construction on Michigan has been scheduled with School District 45 for January 26, 2018.
December 21, 2017A pre-construction meeting was held and construction will begin when weather permits (likely in March).
December 7, 2017A construction engineering services agreement for the Michigan Project was approved at the Board Meeting on December 4, 2017.
November 22, 2017A proposal for Phase III construction engineering services for the Michigan Project is expected to be submitted for consideration at the Board Meeting on December 4, 2017.
November 16, 2017A construction contract for the Michigan Project was awarded to A Lamp Concrete Contractors, Inc., at the November 13, 2017 Village Board meeting. Staff is working to execute contracts.
November 2, 2017The bid opening for Michigan was held on October 31. A Lamp was the apparent low bidder. Staff will prepare a recommendation for the board to consider at the November 13 Board Meeting. Soil borings for the expansion of Jackson Pond were performed on November 2, 2017. The results will be analyzed and incorporated into the design.
October 26, 2017Soil borings for the expansion of Jackson Pond are scheduled for November 2, 2017.
October 19, 2017District 45 has approved the IGA between District 45 and the Village for the proposed improvements Staff will present the IGA to the Board for consideration at the October 23 Board Meeting.
October 12, 2017A project kickoff meeting for Phase II Design Engineering was held on October 10, 2017. Once District 45 approves the IGA between District 45 and the Village for the proposed improvements Staff will present the IGA to the Board for consideration.
October 5, 2017Due to a large number of questions the bid opening has been rescheduled for October 31, 2017 to allow staff to provide answers to all potential bidders. A project kickoff meeting for Phase II Design Engineering is scheduled for October 10, 2017.
September 28, 2017Staff will be attending the District 45 Board Meeting on October 2, 2017 to discuss questions about the project. Staff hopes to receive approval from District 45 on the IGA shortly after the questions are answered. The IGA will be presented to the Board for consideration when District 45 is ready. Staff is working to setup a project kickoff meeting for Phase II Design Engineering.
September 22, 2017The portion of the project on Michigan will be advertised on September 22, 2017. A bid opening is scheduled for October 10, 2017.
September 15, 2017Staff received a proposal to complete Phase II design engineering of Jackson Pond from V3. Staff plans to submit the agreement to the Board for consideration at the September 25, 2017 Board Meeting.
September 8, 2017District 45 provided comments on the IGA for Jackson Pond. Staff found them to be mostly acceptable and hopes to have the final version completed soon.
August 11, 2017An IGA was submitted to District 45 to review for the proposed improvements.
August 4, 2017Staff reviewed pre-final Plans and Specs and returned them to the consultant.
July 14, 2017Staff is working to create an IGA with District 45 for the stormwater improvements associated with Jackson Pond.
June 9, 2017Consultant is working to complete Phase II Plans and Specs. A meeting with School District 45 Board is scheduled for June 19, 2017.
May 12, 2017Staff met and discussed various options for the configuration of Jackson Pond and nearby recreational facilities. The consultant is making changes to the design to address staff’s concerns.
April 21, 2017Staff and the consultant are discussing various options to try and reduce the footprint of the pond and how those changes would effect cost.
April 14, 2017A meeting to discuss the improvements with Jackson Middle School was held on April 12, 2017. Staff will present the conceptual plans to the School Board on May 15, 2017.
April 7, 2017A meeting to discuss the improvement with Jackson Middle School is scheduled for April 12, 2017.
March 31, 2017Consultant is working to prepare Phase II Plans and Specs.
March 24, 2017Staff provided comments on a preliminary set of Plans.
February 24, 2017The Consultant is works to prepare Plans and Specs.
February 17, 2017The Village met with the consultant to discuss possible options for the outlet and overflow of Jackson Pond.
February 10, 2017The Village attended a meeting with School District 88 to try and gain support for the watershed plan, including Jackson Pond.
January 20, 2017Consultant is working to prepare Phase II Plans and Specs.