Jackson Pond Expansion Project

General Information

Project Location(s):
Jackson Pond at Jackson Middle School
Project Status:
Construction
Bid Opening Date:
Tuesday, July 26, 2022, at 10:00 a.m.
Construction Start Date:
November 2022
Construction Completion Date:
2023
Contractor:
Earthwerks Land Improvement and Development
Construction Engineer:
V3 Companies of Illinois, Ltd.
Design Engineer:
V3 Companies of Illinois, Ltd.
Awarded Contract Amount:
$3,908,192.00
Adjusted Final Contract Amount:
TBD
Funding Source(s):
Stormwater Fund, PDM Grant

This project is a portion of the larger Sugar Creek Watershed Drainage Improvement Project. This project includes:

More detailed information on these projects can be found on their respective project pages.

Objective

To expand the Jackson Pond Stormwater Detention Basin to lessen the frequency and severity of area flooding.

Description

This project consists of the expansion of the Jackson Pond stormwater basin at Jackson Middle School.

Justification

The expansion of the Jackson Pond stormwater detention basin was proposed by the 2015 Sugar Creek Watershed Drainage Improvement Project Conceptual Design Report prepared by V3 Companies of Illinois.

Bidding Documents

  1. Bid Advertisement - Jackson Pond Expansion Project
  2. Specs (NOT FOR BID) - Jackson Pond Expansion Project
  3. Plans (NOT FOR BID) - Jackson Pond Expansion Project
  4. Agenda - Mandatory Pre-Bid Meeting - Jackson Pond Expansion Project
  5. Bid Tabulation - Jackson Pond Expansion Project

Contract Documents

  1. Phase II Engineering - V3 Companies - Jackson Pond Expansion (2017)

Related Documents

  1. Letter to Residents - Notice 01 - Topographic Survey - Jackson Pond Expansion
  2. Letter to Residents - Notice 02 - Construction Start-Lead Notice - Jackson Pond Expansion

Project Updates

DateDescription
December 30, 2022Earthwork will be the next construction effort to take place. Staff is working to coordinate the schedule for this work, which will be dependent upon weather.
December 16, 2022Construction of the new 72-inch diameter relief storm sewer is now complete. The last manhole structure was installed this week and the connection of the new storm sewer to the existing storm sewer was completed as a part of that effort. The underground subcontractor has some remaining incidental work to perform and is expected to demobilize upon completion of that work.
December 9, 2022Construction of the new 72-inch diameter relief storm sewer is nearly complete. The last manhole structure was delivered to the site this week and is expected to be installed next week. The connection of the new storm sewer to the existing storm sewer will take place as a part of that structure installation effort. After the storm sewer work is fully complete, the underground subcontractor is expected to demobilize.
November 18, 2022Full construction operations began this week as a part of the Jackson Pond Expansion Project, following the completion of the installation of construction fence and delivery of equipment and materials to the site. Construction of the new relief storm sewer is now underway.
November 11, 2022Preliminary efforts and mobilization activities continued this week in preparation for the construction of the Jackson Pond Expansion Project. Installation of construction fence and delivery of equipment and materials to the site are in progress. Installation of the new storm sewer main is expected to begin next week.
November 4, 2022Construction of the Jackson Pond Expansion Project began this week. This week’s efforts included construction layout, installation of construction fence, and delivery of equipment. Installation of the new storm sewer main is expected to begin on Monday. Staff also held a pre-construction meeting this week with staff from School District 45 and School District 88 to discuss the project and answer questions.
October 28, 2022Construction of the Jackson Pond Expansion Project is tentatively expected to begin next week. Preliminary efforts, including construction layout and installation of construction fence, are expected to take place first. Installation of new storm sewer main is expected to follow.
October 7, 2022A contract for the construction of the Jackson Pond Expansion Project was awarded at the September 12, 2022 Village Board meeting. Staff held a pre-construction meeting for the project this week. Staff is now working to execute contracts and coordinate other preconstruction efforts. Construction of that project is expected to begin in early November. The next and final phase of this project, which staff is now referring to as the “Jackson Area Improvement Project”, includes construction of new storm sewer mains on portions of Madison Street, Wisconsin Avenue, and Addison Avenue.
July 29, 2022A bid opening for this project was held this week on July 26, 2022. The apparent low bidder was Copenhaver Construction. Staff is working to check the low bidder’s qualifications and references, and to submit a contract award recommendation for consideration at an upcoming Village Board meeting.
July 8, 2022Engineering design of the expansion of the existing pond is complete and is out for bids. Bids are due at the end of the month anticipated awarding of a contract at the first meeting in August.  This will allow the work to be started this fall.
May 6, 2022Engineering design of this project is in progress. Staff has held several design progress meetings with the design engineer. Staff has also conducted a partial site walkthrough with the design engineer, and others are anticipated in the near future. Staff has also received preliminary plans for the expansion to the existing pond, and is now working to review that submittal.
February 4, 2022Topographic surveying for this project is still in progress. The surveying efforts are expected to be completed in several phases due to the size of the project area. Staff has held several design progress meetings with the design engineer.
January 14, 2022Topographic surveying for this project is in progress.
December 20, 2021Topographic surveying for final design on the project began this week. This surveying will include a drone which will capture aerial imagery and terrain elevations via LIDAR. The surveying efforts are expected to be completed in several phases due to the size of the project area. Staff also held a kick-off meeting this week for Phase 2 design engineering of the project.
December 10, 2021A proposed engineering services agreement for final design of the project has been submitted for consideration at the December 13, 2021 Village Board meeting.
November 19, 2021Staff is working to initiate the grant project with IEMA and to negotiate a proposed engineering services agreement for final design of the project.
October 29, 2021The total estimated cost of the project is approximately $5.8 million. A grant agreement with the Illinois Emergency Management Agency (IEMA) has been fully executed. Staff is now working to initiate the grant project with IEMA.
October 15, 2021The total estimated cost of the project is approximately $5.8 million. A grant agreement with the Illinois Emergency Management Agency (IEMA) was approved at the October 11, 2021 Village Board meeting.
September 24, 2021The Village has been awarded grant funding of $4,000,000 for this project through the Federal Emergency Management Agency’s Pre-Disaster Mitigation (PDM) Grant Program. Staff is awaiting information from FEMA regarding the timetable for the grant process.
June 11, 2021Staff has responded to a request from IEMA for additional information needed for the evaluation of the village’s pending application for FEMA grant funding for this project. Staff is still awaiting a decision from FEMA regarding that application. The engineering design of the pond expansion is complete, but the project has not been able to proceed to construction due to a lack of funding. Staff is developing alternate options for construction.
May 28, 2021Staff is still awaiting a decision from FEMA regarding the application.
April 2, 2021Staff has responded to a request from IEMA for additional information needed for the evaluation of the village’s pending application for FEMA grant funding for this project. Staff is still awaiting a decision from FEMA regarding that application.
January 1, 2021Engineering design of the pond expansion is complete, but the project has not been able to proceed to construction due to concerns from School District 45. Staff is developing alternate options for construction and awaiting a decision from FEMA regarding the village’s pending grant application.
December 4, 2020Staff is developing alternate options for construction and awaiting a decision from FEMA regarding the village’s pending grant application.
September 11, 2020Engineering design of the pond expansion is complete, but the project has not been able to proceed to construction due to concerns from School District 45. Staff is preparing a joint application with the County for FEMA funding along with developing alternate options for construction.
September 4, 2020Engineering design of the pond expansion is complete, but the project has not been able to proceed to construction due to concerns from School District 45. In addition to affecting the project timeline, those concerns have also resulted in significantly higher estimates for construction costs. In response, staff has been actively seeking out external funding sources and submitting funding applications.
May 22, 2020Engineering design of the pond expansion is complete, but the project has not been able to proceed to construction due to concerns from School District 45. In addition to affecting the project timeline, those concerns have also resulted in significantly higher estimates for construction costs. In response, staff has been actively seeking out external funding sources and submitting funding applications. Staff submitted another such grant application this week to the Rebuild Illinois Fast Track Program that was announced by Governor Pritzker last week. Staff is optimistic about the application’s chances and hopes to receive a decision on whether or not the project will receive funding by the end of June. Separately from the pond expansion efforts, design of the upstream stormwater improvements on Wisconsin and Addison is still in the planning stages. Staff is working with the prospective design engineer to establish the scope of those design efforts.

April 18, 2019The project is currently in the planning stages. Staff is working with the prospective design engineering consultant to establish the scope of design efforts.